Microsoft Office 365

Faculty and staff use of Microsoft Office 365 must comply with applicable University policies, notably policies relating to the protection of University data and the UC Electronic Communications Policy. This includes the data use requirements in the table below, which are based on University-negotiated agreements established to help safeguard information about individuals and other confidential information for which the campus is a steward.

Always employ due care when processing, transmitting, or storing sensitive information. Violation of these data use requirements or other campus policies may result in disciplinary action up to and including termination.

Contact IT Services Client Support at if the data you have is listed in the middle (yellow) column below, if you have data that does not appear in the table, or if you have any other data use questions. 

UCLA Allowable Data Use – Microsoft Office 365
Any information already publicy available
Personnel records
Student records not related to health
Contact Client Support 
Data relating to human subjects or animal research
Export controlled data
Individuals' health information
Sensitive information not about individuals
Storage of all other logon passwords (other than those listed under "Prohibited")
Credit card data
Driver's license and CA identification numbers
Social Security numbers
Storage of any UCLA Logon or password
Storage of any UCLA OASIS logon or password
Cost Type
Free/Campus Subsidized
Available To
Students, Faculty, Staff
Data Use File